Projects often fail, not due to a lack of technical expertise from the team, but because of insufficient coordination, integration, communication, and control of project activities, people, stakeholders, and contractors. This typically arises from project managers' inability to effectively apply modern project coordination and control techniques, along with challenges in managing and motivating the human resources assigned to the project.
Aside from the financial losses organizations face, such projects often fail to deliver the quality outcomes expected, largely because of inadequate identification, planning, and control of client or end-user requirements. At the managerial level, project and program managers often interact closely with the company's strategic business goals, influencing business and financial decisions that affect overall organizational success.
Therefore, optimizing the use of organizational resources and applying project portfolio management skills are essential for successful project delivery.
The key takeaways from this Energy Effective Project Coordination & Management training course are:
- Efficiently coordinate and integrate projects, teams, suppliers, and stakeholders.
- Identify the project requirements in line with business objectives.
- Understand the characteristics of a successful project coordinator.
- Select and manage teams, plan, and control projects effectively.
- Avoid common project management mistakes and challenges.
- Learn and implement project coordination techniques to successfully complete and hand over projects.
This comprehensive Effective Project Coordination & Management training course will significantly enhance participants' skills and knowledge, enabling them to plan, manage, and control projects more effectively. The material is designed for immediate application in the workplace.
The main goals of the Effective Project Coordination & Management training course are to assist delegates in:
- Acquiring knowledge of techniques for project planning and control
- Methodically defining, designing, and integrating end-user requirements into the project
- Identifying potential risks and learning strategies to mitigate and manage uncertainties
- Mastering the administration of project documentation and reporting processes
- Developing efficient performance monitoring and control systems
- Effectively selecting, developing, and managing human resources for the project
Delegates will develop fundamental project management performance and control skills and knowledge through formal and interactive learning methods. This Effective Project Coordination & Management training course includes team projects, applicable case studies, group discussion and critical analysis of video material based on actual large construction projects.
Additionally, this Project Management training course does not assume prior knowledge of the topics covered in this training course. New concepts and tools are introduced gradually to enable delegates to progress from the fundamental to the more advanced concepts of project management.
This Effective Project Coordination & Management training course will equip you with a comprehensive set of established methods, processes, tools, and techniques for coordinating projects and teams while establishing organizational structures that ensure optimal integration across the organization.
- Integrate project progress, resources, and risk strategies into a cohesive, manageable plan
- Continuously monitor and control project performance and delivery
- Use earned value techniques to measure, forecast, and manage project performance
- Produce clear, concise progress reports for the project
- Understand and address the impact of risk and uncertainty on the project
- Effectively manage teams, stakeholders, and groups involved in the project
- Elevates the practice of project planning, coordination, integration, and control for maximum results
- Incorporates the latest developments in project management to provide fresh insights
- Focuses on practical applications, ensuring new skills can be applied immediately
- Includes high-quality videos of substantial projects from various industries for discussion and analysis
- Utilizes group activities and exercises to help delegates master practical applications
- Integrates related project management topics, such as risk management, to offer a holistic view of the project management process
This Effective Project Coordination & Management training course is designed for:
- Project Management Professionals
- Project Planning Engineers and Managers
- Senior Project Control and Business Services Professionals who have the responsibility for planning and controlling project schedules and costs in client and contracting companies
Day One: Project Management Framework, Organizational Structures, Systems and Processes
- Introduction to Project Management
- What is a Project?
- What is Project Management?
- Definition of a Project Manager
- Stakeholders
- Setting the Stage for Project Alignment with Strategy
- Knowledge Areas & Project Process Flow
- The Triple Constraint
- Program Management and Portfolio Management
- Program Management and Project Management
- Enterprise Environmental Factors
- Organizational Process Assets
- Standard for Project Management Life Cycle
- Project Management Processes
- Initiating Process Group
- Planning Process Group
- Executing Process Group
- Monitoring and Controlling Process Group
- Closing Process Group
- Project Integration Management
- What is Project Integration Management?
- Develop Project Charter
- Workshop
- Organizational Structures
- Functional Organization
- Weak Matrix Organization
- Strong Matrix Organization
- Balanced Matrix Organization
- Projectized Organization
- Organizational Structure Influences on Projects
Day Two: End-user Requirements Definition and Development & Project Scope Management
- What is Project Scope Management?
- Scope Planning
- Scope Statement
- Scope Definition
- Stakeholder Analysis
- Project Objectives
- Work Breakdown Structure
- Scope Verification
- Scope Control
- Workshop
- Selecting and Developing the Project Team
- The Communication Loop
- Stages of Team Development
- Dynamics of Team Development
- Types of Power / Authority
- Maslow’s Hierarchy
- Human Resource Management
- What is Leadership?
- Definition of a Team
- Situational Leadership Styles
Day Three: Project Selection Methods & Time Management
- Project Selections
- Net Present Value
- Opportunity Cost
- Internal Rate of Return
- Payback Period
- Benefit to Cost Ratio
- What is Project Time Management?
- Activity Definition
- Decomposition
- Activity List
- Activity Attributes
- Activity Sequencing
- Precedence Diagramming Method (PDM)
- Arrow Diagramming Method (ADM)
- Dependency Determination
- Applying Leads and Lags
- Project Network Schedule
- Activity Resource Estimating
- Resource Availability
- Bottom-up Estimating
- Activity Resource Requirements
- Activity Duration Estimating
- Analogous Estimating
- Parametric Estimating
- Reserve Analysis
- Three-Point Estimates
- Activity Duration
- Schedule Development
- Critical Path Method
- Schedule Compression
- Schedule Control
- Workshop
Day Four: Project Quality Definition and Risk and Contingency Analysi
- Project Quality Management
- What is Project Quality Management?
- Quality Planning
- Quality Management
- Perform Quality Assurance
- Perform Quality Control
- Cause-and-Effect Diagram
- Control Charts
- Flowcharting
- Pareto Diagram
- Run Chart
- Workshop
- Project Risk and Contingency Analysis
- Definitions - What is Risk?
- Risk Management Process
- Risk Management Model
- Identifying Potential Risk Events
- Qualitative and Semi-Quantitative Risk Analysis Techniques
- Risk Matrices and Risk Ranking
- Progressive Risk Management Plan Development
- Detailed Risk Quantification and Prioritization
- Expected Monetary Value Concepts
- Risk Quantification and Expected Monetary Value
- Risk Register
- Probability and Impact Matrix
- Risk Response Planning
- Strategies for Risk Response Planning
- Contingency Plan
- Workshop
Day Five: Project Progress Management and Control & Project Closure
- Project Management Reporting
- Earned Value (EV)
- Key Earned Value Terminology
- Combining Schedule and Costs
- Project Status Report
- Schedule Variance (SV)
- Cost Variance (CV)
- Schedule Performance Index (SPI)
- SPI Run Chart
- Cost Performance Index (CPI)
- Estimated Cost at Completion
- Estimated Duration at Completion
- Project Closure
